Students are in Clear Standing when they have passed all credit required courses, EFL and Academic Preparatory courses and have attained a grade point average of at least 2.0.
[top]Students are classified as Conditional Standing when:
They have a cumulative grade point average between 1.00 and 1.99 in any semester; when they must clear course deficiencies in order to graduate (e.g., students who must successfully complete a failed course through supplementary examinations or repetition), or when they fail an EFL or Academic Preparatory course.
Students who are registered in credit courses and/or EFL or Academic Preparatory courses and who fail one or more courses will receive Conditional Standing regardless of cumulative GPA.
Students are expected to attempt courses from previous semesters (if available) before registering for any new course, and must consult with a faculty advisor and/or counsellor on or before registration.
[top]Students will be academically dismissed if their cumulative grade point average is less than 1.0 and/or they have not passed a minimum of 40% of the credits attempted in the semester.
Students who are registered in three or more credit courses are subject to the academic dismissal rules.
The College may waive the academic dismissal policy on a one-time forgiveness basis with a recommendation from the campus Academic Review Committee and in concurrence with the following:
Students who for the first time fail to meet the minimum re-admission requirements will be given a standing of academic warning and will be permitted to register for the next semester provided:
1) Those students are referred to a Student Affairs Counsellor and will participate in a review of their career/academic goals and will develop learning strategies that will lead to success.
2) An appropriate courseload will be developed by the student in consultation with the academic advisor/counsellor. The maximum courseload will not exceed the normal semester workload for the program.
Students will be permitted to register only for those courses for which prerequisites have been successfully met. Students who have availed of the one-time forgiveness policy and who fail to meet the re-admission requirements for a second occasion will be academically dismissed. Academically dismissed students are not eligible to write supplementary examinations.
Students who have been academically dismissed will not be eligible for re-admission to the College until a period of six months has elapsed.
Students who have been academically dismissed from a program on two or more occasions will not be eligible for readmission for a period of two years from the date of dismissal.
Students are expected to adhere to college policy on student conduct. Academic misconduct definitions and disciplinary consequences are outlined in the Student Code of Discipline. Academic offences include, but are not limited to, the following:
Students are reminded that for guidance and information on proper scholarly behaviour they should seek advice from the counsellors, instructors, faculty advisors or the Registrar's Office.
[top]It is the policy of this College that all students will register for full-time programs at the beginning of each semester including the Intersession.
Students will register in person on the date and at the time and place prescribed and publicized by the College.
With permission, late registration may sometimes be acceptable, up to two weeks after the official registration day.
[top]Students will not be admitted to a class until they have satisfied the regulations regarding entrance and complied with the General College Regulations.
[top]The number of courses constituting a normal semester workload for a student is determined by their program requirements.
Students who wish to register for extra courses must make application to the Program Administrator.
[top]With the permission of the Program Administrator, students may repeat any course for which a passing grade has previously been awarded. The original passing grade will remain on the transcript and a second entry will be recorded with the new grade. The highest mark attained will be used in the calculation of the GPA. Space limitations and other considerations will determine approval.
When required courses are not available in a particular semester, full-time students may make application to the Program Administrator to register for such courses through independent study. Applications must be processed within two weeks from the commencement of the term.
[top]Access to courses through independent study may be permitted when resources are available and with the permission of the Program Administrator and the Program Coordinator (where applicable) in consultation with the faculty. Strategies to ensure adherence to course requirements may be documented in contract format to be signed by the student, the course instructor, the Program Administrator and the Program Coordinator (where applicable).
[top]The last date for adding courses is two weeks from the commencement of the semester (one week from the commencement of a seven week intersession/summer session) in which that course begins. In extenuating circumstances, in the normal semester the two week period may be extended. Students must complete the appropriate registration change form. Changes must be approved by the Program Administrator or designate.
Courses may be dropped without academic prejudice up to the end of eight weeks from the scheduled date of registration for a semester (or the end of the second week in the intersession/summer session). Courses dropped after this date are recorded as Dropped/Fail and will have a mark of zero entered on the academic record for the course, unless, in extenuating circumstances, the student has received the written permission of the Program Administrator to drop a course without penalty. Students are required to complete the appropriate registration change form which must be approved by the instructors concerned and by the Program Administrator.
Registered students who wish to withdraw from the College will be invited to discuss the situation with the appropriate Student Affairs official. The withdrawal form must be completed and signed by the appropriate faculty advisor and the Program Administration.
[top]Students wishing to change their program of studies must apply for Lateral Transfer.
• Applications for Lateral Transfer are available from the Registrar's Office. Students must discuss their request with a Counsellor and the Program Administrator and receive written approval from their sponsor.
• Lateral Transfer may be granted if there is space available and the appropriate counselling processes have been followed.
[top]Dates for mid-terms, finals, and supplementary examinations will be set in advance. No more than two mid-term and final examinations will be scheduled for a student on any one day.
Student evaluation will be conducted on a continuous basis. The method of evaluation will be recommended in the official course description. Grades will be rounded in units of five.
Instructors shall not be permitted to give quizzes worth more than 10% of the total final mark in the two-week period prior to the start of semester examinations. As well, no previously unassigned work may be assigned in the last two weeks of the semester. This regulation does not apply to:
The time frame for these courses will be one week prior to the start of examinations.
[top]Supplementary Examinations provide an opportunity for students in Diploma Programs to improve their standing in a course in which the grading basis is 50% and they have received a failing grade of 40% or 45% in any given semester. If the course grading basis is 60%, students can write a supplementary examination if they have received a failing grade of 50% or 55%. There are no supplementary examinations in Academic Preparatory and EFL courses.
For upgrading purposes, in their last semester of studies, students may be given an opportunity to write a supplementary examination for a course in which they have attained a mark of 50% or 55%.
The grade attained in a supplementary examination will replace only the grade attained in the final examination for the course in question and will be combined with marks previously attained for term work.
The following conditions must be met in order to qualify for supplementary examinations:
1. Students may be eligible to write one supplementary per semester.
2. Supplementary exams will not apply to any course in which the final exam is worth less
than 30%.
3. Supplementary examinations will be scheduled and should be written during the
supplementary period following the regular examination period.
4. Students must apply, in writing, for supplementary examinations.
5. If the mark obtained in the supplementary is lower than the original mark obtained on
the regular examination, the original mark will remain.
6. Where circumstances warrant, supplementary examinations may be written off-campus.
The Registrar's Office must be contacted for permission and guidelines prior to the
examination period. All costs associated with the administration of off-campus
supplementary examinations will be borne by the student.
7. Academically dismissed students are not eligible to write supplementary exams.
Students who are prevented by illness or bereavement or other acceptable cause from writing a final examination, where one is scheduled, may apply for permission to write a deferred examination. The deferred examination is the final examination for the individual concerned.
Where possible, deferred exams should be completed by the last day of exams/classes for that semester, or as soon as feasible thereafter.
A request for deferred examinations must be submitted to the Registrar's Office as soon as possible after the date on which the regular examination was scheduled. The request for a deferred exam will be assessed by the Program Administrator in consultation with faculty members. Students should note that permission to write deferred examinations is a privilege, not a right, granted solely on the basis of extenuating circumstances.
[top]Subject to the approval of the Program Administrator, an incomplete grade may be assigned when the mandatory components of the course are not completed. Incompletes must be cleared by the end of the third week after the beginning of the subsequent semester. If incompletes are not cleared by this date, students will receive a failing grade.
[top]Students who feel that they may not have been accurately assessed on any assignment, examination, term paper, or laboratory or shop exercise should, in the first instance, discuss the matter with the instructor teaching that course. This should be done within three instructional days of the receipt of the assessment. If this does not result in a satisfactory resolution, students may request that the matter be reviewed by the Program Administrator. If this action is taken, it must be done within five instructional days of receipt of the assessment. Unsatisfactory resolution of the dispute at this stage may enable students to request a review of the grade(s) by the Academic Appeals Committee. Such an appeal should be made within ten days of receipt of the assessment.
[top]Students may apply to have a final examination paper re-read.
An application for re-read must be made in writing to the Registrar's Office within one month following the release of the marks.
The mark obtained in a re-read stands as the official mark in the course and is used in all calculations of the student's academic record.
Students who, through illness or other exceptional circumstances, have been absent from a scheduled final examination, or who have been unable to complete all of the required work in a course, may, on the recommendation of the Counsellor, in consultation with the Program Administrator and faculty, be given credit for the course.
[top]Application for Aegrotat Standing with full details duly authenticated must be made to the Registrar's Office within two weeks after the last day of examinations indicating each course for which the application is being made.
[top]Transcripts, diplomas and certificates will be withheld from a student who is in possession of College property such as books, equipment or supplies or who has other obligations to the College.
Grade reports will be issued at the end of each semester and intersession. Mid-term grade reports will be issued for each 15-week semester.
a) Official Transcripts/Records of Achievement may be obtained at any time from the Registrar's Office.
b) A transcript includes the student's academic record to date including academic decisions which may have been taken. Transcripts that are released will include the student's complete academic history.
[top]All registered students of the College have the right to appeal decisions or rulings which affect them and which pertain to academic matters.
All students of the College have the right to appeal decisions or rulings that affect them and which pertain specifically to non-academic matters. Please consult the Student Handbook for details.
Normally, instructors, faculty advisors, and program coordinators, in full adherence to current policies and regulations, should extend every effort to resolve students disputes thereby avoiding the formal appeal process.
The Appeals Committee, therefore, is the final hearing for students who have been unable to obtain what they deem to be a fair resolution to an alleged violation of their rights. After consulting with a Student Affairs representative, the formal appeal should be presented in writing by the student to the Campus Administrator. The appeal must be presented within 10 days from the date of the decision or ruling with which the student disagrees.
The Appeals Committee must consist of an Administrator or designate, who will act as Chairperson, a Student Affairs representative, one student representative, the Registrar or designate, and one faculty representative, from a department other than the department under appeal.
The Chairperson shall set up the Committee to examine the evidence ensuring that all appropriate parties to the complaint are given an opportunity to appear before the Committee. Minutes of appeals committee meetings must be recorded and filed.
The decision of the Committee will be final and must be conveyed in writing to the student with a copy to the Vice President Academic Affairs within five working days from the receipt of the appeal.